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Wednesday, April 22, 2015

Sample Payment Reminder Letter

Sample letter for Payment Reminder due against submitted invoices


Find below a sample payment reminder letter to customer for due payments to be cleared in certain time frame. This business template letter can be utilized in similar circumstances with amendments/modifications as per your business requirements.

Ref: (Your Letter Reference No)
Date: 22.04.2015

The Project Manager
Example Co Ltd.
Project Office,
Complete Address

Kind Attn: Mr. Some Name

Sub: Payment reminder against submitted invoices.

Ref : Reinforces soil structures for ROB’s/Underpasses/Grade Separators & Flyovers at Project site

Dear Sir,

This is for your kind information that we have so far raised three invoices. While the progress of work is going on fast track, the payment against our invoices for the last three months have not yet been done by you.

As you have failed to make any payment and tranquilizing and forcing us to stop the work and due to your non cooperation we shall be unable to give the project schedule on time.

We would, therefore, request you to make all our payments within 15 days, falling which we shall have no other option but to suspend the work.

We anticipate your positive co-operation at earliest convenience.

Thanking you in anticipation,


For Example Two Pvt. Ltd.

(Name of Authorized Person)
Project Manager



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